OFFICE MANAGER & RECEPTIONIST

  • International Asset Management House
  • Excellent Exposure

Our client is an international asset management house with an unparalleled reputation across the Asia Pacific region. With the continued growth of the organization, the need has arisen to recruit a high calibre candidate to join them.

Responsibilities

  • Office operations: Oversee daily operations for an office of around hundred  employees, ensuring a smooth, efficient, and professional environment.
  • Vendor & facilities management: Manage procurement, office supplies, and vendor relationships; coordinate with building management and service providers for maintenance and facilities issues.
  • Policy&compliance:Implementandmaintainofficepolicies,procedures,andhealth&safety standards in line with local requirements.
  • Event coordination: Support and coordinate internal employee events and engagement activities.
  • Meeting & space management: Manage meeting room bookings, office space setup, and ensure the workplace reflects the firm’s professional standards.
  • Issue resolution: Actas the secondary pointof contactforday‑to‑day office issues, including IT coordination, office equipment, and service troubleshooting.
  • Reception duties: Serve as the first point of contact, greeting visitors, handling calls, and managing correspondence with a polished, professional demeanor.
  • Supervise the tea lady and ensure reception and common areas are maintained to high standards.

Requirements

  • Diploma or above in Business Administration, Hospitality, or a related discipline
  • A minimum of 6 years above of relevant experience in office management, administration, or facilities coordination, preferably within financial services or a professional environment
  • Strong interpersonal and communication skills in English, Cantonese, and Mandarin
  • Highly organized, detail-oriented, and able to handle multiple priorities independently
  • Professional, proactive, and service-oriented mindset
  • Proficiency in Microsoft Office (Word, Excel, Outlook)
  • Experience managing vendors, office supplies, and workplace operations in Hong Kong is an advantage
  • Familiarity with Concur (expense and travel management system) is a plus
  • Experience supervising support staff and managing workplace operations is an advantage

Interested applicants should send a detailed resume to Kelly Kam by email to This email address is being protected from spambots. You need JavaScript enabled to view it. quoting reference 4861.

(Applicants not contacted within 4 weeks should consider their application unsuccessful.)